More and more companies are transforming their processes to digital workflows. The Corona pandemic in particular has increased this trend even more, and companies are benefiting tremendously from the advantages of business digitization.
In this blog post, we’ll show you how to optimally digitize your business. We explain what business digitization means, what the benefits are and what advice you can use to ensure an optimal transition to digital processes.
What is Business Digitization?
Digitization means that physical processes and documents are transformed into digital systems and can thus run automatically. This means, for example, that documents can be created, processed and saved electronically.
Business digitization is about a company using new technologies to digitally manage interactions with customers, service providers and other stakeholders. Integrating a new digital process involves more than just buying and using a new tool for the system. It takes commitment from the entire organization, and each and every stakeholder must be receptive to the new system. Business processes need to be evaluated, challenged and reengineered, and this requires appropriately engaged employees.
What are the benefits of business digitization?
The transformation to digital processes in a company means that they can benefit from many advantages. The advantages are diverse and variable depending on the goals of a company. Among other aspects, resources can be saved in many areas. In the following, we have listed a few fundamental advantages:
Helpful tips for implementation
Tip 1: Identify potential for improvement
Since it can initially be overwhelming to introduce a new process, we recommend identifying the areas that offer the most potential for improvement. It is usually advantageous to start with the simpler tasks. For example, a change in manual data entry can be a first step towards business digitization. Other options include dealing with invoices and paper documents in electronic formats. You can integrate these automated processes directly into your ERP system. This allows you to take full advantage of the first benefits of digitization. Storing documents and data using automated electronic processes can make searches easier, and it creates better organization due to the disappearance of confusing stacks of paper.
Tip 2: Involve stakeholders in the process
For the implementation to proceed optimally, all parties must be informed and involved. It is important to convince the entire company. For this purpose, companies should prepare a business case that illustrates the advantages and benefits of business digitization to the entire workforce. All employees should be given an insight into the entire business processes so that substantiated decisions can be made.
Tip 3: Integration into the existing system
To avoid more problems and construction sites when implementing a digital business process, you should look for a service provider with whom you can easily integrate the new system into the existing ERP or other accounting system. So, you should make sure that no system or format changes need to be made. This is the only way to migrate your company to the new processes as quickly as possible. INPOSIA is your contact for digital business processes! We help you with the implementation and thus make an optimal process flow possible.
You want to start your business digitization with INPOSIA?
With our expertise and custom-fit solutions for various industries and companies, we are your partner when it comes to digital processes.
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