From February 2020
Electronic ordering of goods
E-Ordering in Italy with NSO
Since January 2019, all B2B and B2G invoices in Italy have to be processed electronically via the SDI (Sistema di Interscambio), the central platform for electronic invoice data exchange.
The Italian government has now taken the next step. From October 2019 public institutions from the health system must commit to electronic ordering (SSN Servizio Sanitario Nazionale) because the government wanted to have a better overview about the expenditure of the public health system.
Public institutions from the health system must use the new NSO platform (Nodo Smistamento Ordini) to transmit their orders electronically to their suppliers (e-ordering). This e-ordering transfer is only possible in the PEPPOL BIS 3.0 (UBL 3.0) format, which means that hospital suppliers will only receive their orders in the PEPPOL format. The NSO platform is therefore connected to PEPPOL.
It can be assumed that Italy is taking a further step towards an Order-to-Cash (O2C), a fully digital payment and ordering process. Companies will be able to process all orders via the NSO platform and the subsequent invoices via the SdI platform already mentioned.
The step to introduce the mentioned NSO platform came 6 months after the introduction of the SdI platform, in January 2019. The Italian government issued a decree on 27 December 2019, which states that the entry into force of the NSO platform is still delayed.
As the NSO platform is still in the development phase, the following transition periods have been set:
Deadlines of the B2G E-Order Mandate
The following new deadlines have been set for sending electronic orders via NSO:
Transitional arrangements
Decree 119 provides a transitional period where invoices from public administrations can be paid even if the order has not been transmitted via the NSO platform.
E-Ordering in Italy
The Italian e-Ordering procedure requires public institutions from the health system in Italy to transmit their orders to suppliers with the NSO platform.
This public institutions send their orders to the NSO platform, which is connected to the PEPPOL network. INPOSIA is a certified PEPPOL Access Point and we extract the data from PEPPOL to convert the XML format of the order into the ERP specific format of the supplier, our customer.
The Italian government specifies three different main processes for the e-order procedure of NSO:
- Simple e-ordering – transmission of the order only
- Complete e-ordering – transmission of complete order process
- Pre-arranged e-ordering
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How suppliers can connect to NSO?
The NSO platform is based on the SdI infrastructure. Suppliers and public institutions have different possibilities to exchange orders via the NSO platform:
- PEPPOL BIS 3.0
- SdICoop (Web service)
- SdIFtp (FTP-service)
- PEC
- Webportal
Send e-orders to public administrations in Italy with INPOSIA
INPOSIA is a certified PEPPOL Access Point and helps you to connect to the PEPPOL network. Through the PEPPOL Access Point, public institutions from the health system can send their orders to their suppliers. We will asisst you!
We are your partner for electronic data exchange!
Muzaffer Havcarci
INPOSIA e-invoicing Specialist
