E-Invoicing in Russia
So far, electronic invoicing is not mandatory in Russia and companies can only opt for it voluntarily. This requires an agreement between the issuer and the recipient. However, the Russian Tax Authority (TA) is committed to making digital invoicing mandatory in the future. In 2017, e-accounting was already expanded to include invoice summaries, which allows the TA to quickly cross-reference e-reports. However, only scanned documents that are subsequently digitally signed are allowed here. This step toward digitization could be an important step forward for the e-invoicing mandate that TA is striving to implement.
The latest findings were announced by the Billentis Report of February 2021. Namely, Russia is very ambitious in its approach to digital transformation and regulation of the document management market and wants to build a national track and trace system. In addition, by the end of 2024, Russia aims to have 95% of invoices and 70% of transport and goods waybills issued in electronic form.
Requirements for electronic invoicing:
How does the process take place?
- An authorized EDI operator is required to issue electronic invoices
- Companies must have a digital certificate issued by a Russian certification authority
- This document must then be electronically signed
- Exchange of acknowledgements of receipt between operators
- Transactions must be certified electronically, for which the following documents are essential: contract, certified delivery bill or protocol of services, invoice and acknowledgements of receipt exchanged by authorized operators
Format
Electronic invoices must be created in a structured XML file
standardized and etiquetted by the Russian tax authority.
Storage
The authorized operator must archive the issued and the
received document for at least four years.
In case you have business partners in Russia and you are not yet prepared for the upcoming conditions, feel free to contact us! INPOSIA is a partner of many well-known companies and for international e-invoicing projects, you need someone on your side who not only knows but also understands your integration needs.
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You would like to digitize? Contact us now!
We are happy to be there for you – by phone, by e-mail, or personally at your site!
Muzaffer Havcarci
INPOSIA e-Invoicing-Specialist
